Conflict-of-Interest Policy for Board of Trustees
Editorial Projects in Education
The Trustees of Editorial Projects in Education owe a duty of loyalty to the organization, which requires that in serving EPE they act, not in their personal interests or in the interests of others, but rather solely in the interests of EPE. Trustees must have undivided allegiance to EPE’s mission and may not use their positions as Trustees, information they have about EPE, or EPE’s property in a manner that allows them to secure a pecuniary benefit for themselves or their relatives. The conduct of personal business between any Trustee and EPE is prohibited.
Business transactions between a Trustee and EPE in which a Trustee has an interest shall not be prohibited, but they shall be subject to close scrutiny. Such proposed transactions shall be reviewed carefully to determine that they are in the best interests of EPE and that they will not lead to a conflict of interest. For the purposes of this policy, a Trustee has an interest in a proposed transaction if he/she has a financial interest in it or holds a position as trustee, director, general manager, or principal officer in any such organization.
Trustees are expected to make full disclosure to the best of their knowledge of any dual interest in a proposed transaction by submitting a report to the President or other officer designated by the Board to handle such matters, supplying any reasons why the transaction might not be in the best interest of EPE. In matters requiring prior approval of the Board of Trustees, the Chairman or other officer shall forward copies of this disclosure report to the Board before its approval.
A Trustee with a dual interest in a proposed transaction shall not vote on the matter and, depending upon the circumstances, may be excluded from any discussion of the matter.
A Trustee shall not use inside information of EPE for his/her personal benefit. Nor shall a Trustee use such inside information or his/her position as a Trustee to the detriment of EPE, including participation with outside organizations or businesses. Inside information is information obtained through the Trustee’s position that has not become public information.
Each Trustee has a duty to place the interests of EPE foremost in any dealings involving the organization and has a continuing responsibility to comply with the requirements of this Policy. On an annual basis, each Trustee is required to complete a Trustee Disclosure Statement.
Conflict-of-Interest Disclosure Statement For EPE Board of Trustees
Please initial in the space at the end of Item A or complete Item B, whichever is appropriate; complete Item C; and sign and date the statement and return it to the board chair.
A. I am not aware of any relationship or interest or situation involving my family or myself which might result in, or give the appearance of being, a conflict of interest between such family member or me on one hand and EPE on the other. ______
B. The following are relationships, interests, or situations involving me or a member of my family that I consider might result in or appear to be an actual, apparent, or potential conflict of interest between such family members or myself on one hand and EPE on the other.
- For-profit corporate directorships or employment:
- Non-profit trusteeships or employment:
- Memberships in the following organizations:
- Contracts, business activities, and investments with or in the following organizations:
- Other relationships and activities:
C. My primary business or occupation is:
I have read and understand EPE’s conflict-of-interest policy and agree to be bound by it. I will promptly inform the board chair of EPE of any material change that develops in the information contained in the foregoing statement.
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Type/print Name Signature Date